Terms and Conditions

GENERAL TERMS AND CONDITIONS

  1. The general terms and conditions are hereby set for World Beatbox Camp 2018 event (hereinafter referred as „WBC”), which will take place in Kraków, Poland from 5th to 14th of August, 2018.
  2. The WBC is organized by World Beatbox Sp. z o.o. based in Krakow, ul. Grzegórzecka 77/28 (hereinafter referred as the “Organizer”).

  3. Terms and Conditions define the rights and obligations of the WBC participants and the Organizer.

  4. To become a participant in the WBC event (in further sections referred to as "Participant") one must purchase one of two types of services offered by the organizer:

  5. TYPE 1:

  6. Beatbox workshops (hereinafter: „Workshops”) are understood as beatbox classes, which are available to people who bought ticket packages named „Basic”, “Beatbox Battle”, “Individual Workshop”. Workshops packages mentioned above DO NOT INCLUDE ACCOMMODATION, NOR MEALS, nor transport to the venue and back. The Organizer provides to the Participants participation in beatbox workshops (number of workshops related to a purchased package) and evening events in a range specified on www.worldbeatbox.camp .

  7. TYPE 2:

  8. Touristic event (hereinafter: „Camp”) is understood as 9-day stay WITH ACCOMMODATION (9 nights), FOOD (3 meals a day), ACCIDENT INSURANCE, during which participants will be able to enjoy beatbox classes and evening events in a range specified on www.worldbeatbox.camp. Camp participation should be submitted by registering online for packages named „Basic”, “Basic+”, “Junior Basic+”, VIP, VIP+ or “Junior VIP+”. All “VIP” packages include transport to the venue from Berlin on 5th of August at 2:00 am.

  9. Underage participant might attend the Camp only with his own adult caretaker residing on campus. Participation of the underage participant in the Camp requires written consent of the legal guardian on the Camp Guardian Authorization Form. The content of the Camp Guardian Authorization Form should be completed, signed, and sent in electronic form (scan) to the e-mail: esh@worldbeatbox.camp no later than 10th of July 2018 (or, in case of registration made after this date, sent as soon as possible). The original paper document should be delivered to the camp`s venue.

  10. The provisions of these Regulations are an integral part of Participation in the WBC and binding on all Participants.

 

2. PRINCIPLES OF PARTICIPATION

The participation agreement in World Beatbox Camp is concluded when the following requirements are fulfilled:

  • The Participant has read and understand the offer together with the terms and conditions of participation at World Beatbox Camp and the terms and condition of insurance (applies only to Camp Participants) and what is written below.

  • The Participant has chosen the preferred package & and selected the payment method at the checkout . [PayPal / Bank Transfer EUR/PLN]. The Price for the Bank transfers in the right currency can be found in the PDF of your final order confirmation mail. An exact pricing table can be found here .

  • The Participant has filled in and submitted the electronic application form containing personal data of the Participant. The Agreement: Application of Participation can be signed only by the legal entity or physical person, who has the appropriate legal capacity. In the event of signing the agreement by a person with limited legal capacity, it is vital that the agreement is confirmed by the legal representative. Only the Participant who applied for the reservation is entitled to make changes to the agreement or declaration of resignation from the event. In the case of underage Participant, form should be completed by a parent or legal guardian.

  • The Participant has accepted the terms and conditions   &   privacy policy , terms and condition of insurance (applies only to Camp Participants) and consented to the processing of personal data.

  • The Participant has paid the total amount according to the prices shown on the website:

  • in case of Early Birds Registration up to 14 working days from 30th April 2018.

  • in the case of regular sale (hereinafter referred to as the „regular sale”) lasting until July 31th, 2018 or until there are no free places available according to section 6 p. „j.” of this document or in the case of regular sale, up to 14 working days from the dispatch of the application form and no later than 31/07/2018

 

 

  • Submitting the registration form is a declaration of intention to conclude the Sales Agreement, in accordance with the Terms and Conditions of participation in the World Bearbox Camp.

  • After placing order, the Participant receives an e-mail with the final confirmation of all the essential elements of the Order. Please follow the instructions in the mail.

  • The above referred e-mail message will be send from an address in one of following two web domains: esh@worldbeatbox.camp

  • Agreement shall be treated as concluded from the moment the Participant receives the e-mail referred to above. The organizers however are not responsible for message delivery failure, caused by any blocking software or on-line service being used by the Participant.

  • The agreement is for a fixed period and shall be terminated as soon as the Participant receives the benefit of the package.

  • The lack of timely payments shall exclude the Participant from the event with the consequences described in section 4.

The necessary condition to be a Participant of the event is to pay the whole amount of the price of the chosen package on time to the bank account indicated above. The date when the money is credited to the proper bank account or registered in PayPal system is considered as the date of payment.

Organizer provides a possibility of purchasing all Workshops packages on the spot (cash payment only) unless all available places sold out before the WBC event. This possibility will be confirmed as www.worldbeatbox.camp website 2 days before the WBC begins.

 

3. Payment

  • The Organizer provides the possibility of buying a package in one of two currencies: Polish zloty (PLN), Euro (EUR). Prices in each currency can be found here . The currency can be chosen by the Participant. Prices include all components, including VAT and the customs duty .

  • There are two methods of payment available:

- Card payment through an automated payment system PayPal . Terms of the Transfers System are available on the http:///www.paypal.com. The choice of method of payment is tantamount to acceptance these rules.

- traditional transfer: Bank transfer details:

Name of the recipient:   World Beatbox Sp z o.o.,

Grzegórzecka 77/28, 31-559 KRAKÓW, POLAND

 

Bank accounts:

Payment in PLN : PL 31 1050 1445 1000 0090 8020 2758

Payment in EUR : PL 09 1050 1445 1000 0090 8020 2766

  Bank details: BIC (SWIFT): INGBPLPW

ING BANK ŚLĄSKI ul. Sokolska 34 40-086 Katowice, Poland

The Pricing table for the PLN bank transfer can be found here .  

Please include the name of the Participant and the order number (can be found in your final confirmation E-mail) in the bank transfer description box:

Example:

Bruno George + ORDER NUMBER (#9999)

 

  • The transfers without the above description shall not be honored by the Organizers.

  • Organizer are not responsible for any extra costs, currency differences nor bank provisions deducted during the bank transfer. During the registration process, only the actual, final amount credited on the recipient's bank account will be honored.

 

4. Cancellation of the event by the Participant

  1. In the event of their resignation, the Participant should immediately notify the Organizer and deliver their written statement to the following email address: esh@worldbeatbox.camp

  2. In the event of the Participant’s resignation, the Organizer reserve the right to deduct the charges which amount to the Organizer’s inferred costs, up to the day the resignation from the participation in the workshop is submitted by the Participant. The average deductions of the charges are as follows:

    - over 21 days prior to the date of the WBC event - 500 PLN / 125 EUR

    - 20 - 14 days prior to the date of the workshop - the equivalent of 50% of the event price

    - under 14 days prior to the date of the workshop - the equivalent of 90% of the event price

  3. The costs of resignation are not charged, if, at the time of Participant’s resignation – not later than 3 days prior to the WBC event – the Participant appoints a person who shall comply with all the terms and conditions of the participation in the WBC event, to whom the Participant transfers all the rights and responsibilities resulting from the contracted agreement. As a result of the replacement of the Participant of a tourist event, the Participant and the person to whom the Participant’s rights are transferred, are jointly and severally responsible for the unpaid fees of the tourist event and the costs incurred by the Organizer.

 

 

5. Insurance

  1. By sending a signed Application Form Participant declares that the state of his health allows for the participation in workshops, in the case of illness during the event releases the doctors treating him at home and abroad with the duty of confidentiality of medical terms and the Insurer agrees to provide his medical records.

  2. The Organizer provides all Camp Participants the Accident Insurance by the Compensa Towarzystwo Ubezpieczeń S.A. Vienna Insurance Group, Al. Jerozolimskie 162, 02-342 Warsaw, Poland.

  3. Camp Participants are insured Accident insurance sum: 20 000 zł the case of 100% permanent health damage and 10 000 zł in the event of death.

  4. The Camp Participant has the right and duty before leaving familiar himself/herself with the relevant General Conditions of Insurance (GTC).

  5. All participants accommodated at the campus are covered by the Polish Tourist Guarantee Fund(TFG),Tourist Operator Bank Guarantee and Accident Insurance.

 

 

6. Responsibility of the Parties. Complaints. Replacement benefits

  1. The Organizer is jointly and severally responsible for the Workshops and its’ accordance with the offer, the agreed quality and the standard of the offered services. In the event of discrepancies between the actual situation and the offer, the Participant is obliged to immediately inform the Organizer representative in order to enable them to repair the fault. The occurrence of faults cannot constitute the basis of a complaint if the repair will take place without delay. If the fault is not removed, the Participant should report that fact in writing to the Organizer representative at the time of the event or by sending the email to the following email address: esh@worldbeatbox.camp

  2. The Organizer is responsible for the Camp touristic event with particular emphasis on the conditions of accommodation, food, insurance. In the event of discrepancies between the actual situation and the offer, the Camp Participant is obliged to immediately inform the Organizer representative in order to enable them to repair the fault. The occurrence of faults cannot constitute the basis of a complaint if the repair will take place without delay. If the fault is not removed, the Camp Participant should report that fact in writing to the Organizer’s representative at the time of the event or by sending the email to the following email address: esh@worldbeatbox.camp

  3. As a result of the artistic nature of the realized services, Organizer reserve the right to change the dates and times of the dance classes and accompanying events, changing their order and changing artists / teachers conducting classes or performing during the event at any time, prior to, or during the WBC event. The above-mentioned changes are not the basis of the complaint or of termination of the Sales Agreement concluded between Organizer and Participant.

  4. If particular services are not delivered (excluding changes mentioned in section b. above), to which the Organizer is obliged under the agreement concluded with the Participant, or their quality will differ from the quality described in the agreement concluded with the Participant, the Organizer assumes adequate financial responsibility and are obliged to partially refund the payments for the services, in the amount depending on the type and degree of derogation from the offer and from the valuation of the provided defective services, unless failure to provide specific services, or deviation from the quality described in the agreement, will exclusively be due to an action or omission of the Participant, an action or omission of a third party not involved in the agreement, if such actions or omissions could not be foreseen or avoided, or to force majeure.

  5. The basis for the partial refund is lodging a complaint. Any complaints on the services shall be made in writing and sent by registered mail to the address of the Organizer not later than 30 days from the date of the end of the WBC event. A complaint properly lodged will be responded to by the Organizer in writing as soon as possible but not later than within 30 days of its receipt.

  6. If the provision of services, which constitute a vital part of the programme, is not possible, the Organizer shall, without burdening the Participant with additional costs, provide accurate replacement services within the framework of this event, which is possible to provide within the framework of a particular event. If the quality of the replacement services, referred to in the preceding sentence, is lower than the quality of the services specified in the programme of the event, the Participant may require a reduction in the fixed package price. The Organizer are not liable for damages if they offer replacement services of at least equivalent standard and value and the Participant does not accept the offered services without any justification.

  7. From the beginning of the FPDC event the Participant is obliged to take instructions from the FPDC Organizers' representatives concerning realization of the Workshops and Camp event programme.

  8. The Participant shall be liable to the Organizer, his Representatives, and persons with whom the Organizer execute the contract for the material damage caused during their stay.

  9. The Organizer reserves the right to terminate the agreement with immediate effect, without any financial consequences on the part of any of the Organizer, with a Participant who significantly violated or persistently violates the established schedule of the WBC event, or threatens to prevent the established schedule from its realization or other Participants from the normal use of the services.

  10. The Organizer reserve the right to limit the number of packages and closing packages sale in case the number of Camp Participants exceeds the limit of 600 people. Information on sale closure will be announced on the www.worldbeatboxcamp.com website.

  11. Organizer is not responsible for luggage or other property theft or damage, especially those caused by Participant’s negligence.

 

7. Rules for participation in beatbox workshops (also called „Workshops Regulations”)

  1. Both Workshops Participant and Camp Participant are obligated to follow these Workshops Regulations.

  2. The application of participation in the Camp or Workshops is tantamount to read, understand and accept the Terms and Conditions as well as the Workshops Regulations.

  3. The Participant has the duty to obey the Organizer’s, the Instructors and the Venue’s personnel‘s commands.

  4. Suitable pass or armband is required in order to enter every dance workshops.

  5. Passes/wristbands are personal - their resale or transfer to other people is forbidden and will cause a cancel action of the pass / band.

  6. Organizer’s representatives have the right to check Participant’s ID document to verify the ownership of a pass/band.

  7. Passes/wristbands are not assigned to specific lessons (Participants may choose which classes they will take).

  8. The Organizer has the right to limit the number of people on the workshop room. In such case entrance priority is reserved for VIP package Participants. Participants who will not be let into the workshop room have the right to use their pass for other workshop from WBC offer or if they purchased Individual Workshop package, to return the pass and get the cost refund for one workshop.

  9. Bringing or consumption of alcoholic beverages, smoking and possession of psychotropic substances through the whole duration of the event is prohibited.

  10. The Organizer has the right to delete the Participant from the list of the workshop Participants without the refund of the paid fees, if the Participant disturbs the course of the workshop and/or fail to comply with the provisions of the Terms and Conditions.

  11. Bringing food to the workshop room is prohibited.

  12. Video recording, audio recording and taking photographs of the classes without the Organizer’s consent is prohibited.

  13. Application for participation in the Workshop is tantamount to agreeing to a free and irrevocable use for marketing purposes by the Workshops Organizer and the entities cooperating with the organizer (in particular the sponsors) photos and video materials containing the image of the participant. The agreement covers the use, preservation and reproduction of pictures and videos through any medium for any purpose consistent with applicable law, including publication in newspapers, magazines, periodic, catalogues, electronic publications, websites, exhibitions, competitions, TV, and outdoor advertisements. At the same time Participant agrees to waive the rights related to the approval of every use of photographs and videos of his/her image.

 

8. Cancellation of the event by the organizer

The Organizer reserves the right to cancel the WBC event if the number of Participants does not reach the expected minimum of 120 people. The cancelation of the event due to the low number of participants cannot take place in less than 7 days from the scheduled date of its beginning. In such a case, accepted payments will be returned not later than August 31st, 2018.

 

9. Other provisions

  1. "The Terms and Conditions of Participation in World Beatbox Camp are also in force for accompanying persons, represented by the Participant.

  2. Pursuant to the Law on Personal Data Protection dated the 29th of August 1997 (Journal of Law 133 of the 29th of October 1997, pos. 883), organizer of the conference does not provide, sell and does not lend personal information from participants to other people or institutions. Personal data provided by the participant (name, address, phone number, email address) are treated as confidential and used solely for the purpose of communication between the participant and the conference organizers.

  3. Any disputes which may arise in connection with the execution of the agreement, in case of disagreement between the parties, shall be settled by the competent common court.